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Hand Book

​​PLEASE NOTE: For information that is provided elsewhere on the website, only HEADINGS will be listed with the location noted in brackets


Welcome to Glenrosa Elementary School. The purpose of this Handbook is to provide students and parents with some general information concerning the organization of our school. We hope that you will find this book useful. We welcome any feedback from parents and students.

Glenrosa Elementary VISION STATEMENT: Nurturing Relationships to Foster Success!
MISSION STATEMENT GLENROSA ELEMENTARY SCHOOL:  Our Mission is to provide a quality education which meets the needs of all the students to enable them to become successful citizens and lifelong learners.
STAFF LIST (Contact Us)
SCHOOL PHONE NUMBERS (Bottom of Web-page)
HOURS OF OPERATION (About Our School - Bell Schedule)
BEFORE SCHOOL - supervision begins 8:10 a.m. 
LUNCH - Noon Hour Supervisors are on duty during the lunch hour. Students  eat their lunch first and at 11:25 a.m. they go outside to play. There will be the occasional “in day” during very inclement weather.
RECESS - Teachers are on duty during recess from 1:40 - 1:55 p.m.
AFTER SCHOOL - Teachers are on supervision from 2:30 - 2:45 p.m.
STUDENT SCHOOL FEES (About Our School - School Fees)
The Ministry of Education mandates that parents and students receive at least five points of contact to communicate student learning during the year.  At GRE Parents of students in grades 1 to 5 will receive three formal written reports and two informal reports done through conferencing.  Parents of students in Kindergarten will receive two formal assessment up dates through face to face interviews, two informal conferences and one formal written report at the end of the year. The dates for our formal written reports for the 2018-19 school year are as follows:
Term               Reporting Date
One                 December 
Two                 March 
Three              June 
PARENT TEACHER CONFERENCES (About Our School - Calendar)
SCHOOL GOALS (About Our School - School Goals)
NEWSLETTERS (Parents - Newsletter)
One of the most important sources of information about Glenrosa Elementary School is the school bulletin, that is emailed to families every week.  At the beginning of each month this bulletin is more lengthy and address larger items that are coming up in the year.    If you are not already signed up for this service, you can do so at the bottom of our Home Page - "CONNECT WITH US - JOIN THE GRE EMAIL LIST".  
Glenrosa Elementary with the Glenrosa Parent Advisory Council considers the classroom as a "place of business".   Students are asked to refrain from dress styles which promote, imitate or celebrate violence, intimidation, racism, sexism, hatred towards others, gang association, sex, or alcohol/drug use.  Clothes should not display language, which is sexual. Explicit, defamatory or offensive to any members in the school community. 

To maintain a safe learning environment, students are expected to:

  • Wear footwear while in and around the school (note: roller blades, roller skates, and shoes with built-in roller(s) are not appropriate within the school building or grounds for safety reasons)
  • When directed by the teacher, have a change of clothing for activities and events (i.e. Physical education classes, muddy/rainy days…) 
For safety reasons, we expect students to stay on the school grounds from the time they arrive in the morning until they go home in the afternoon.  Students are NOT permitted to leave the school grounds at lunchtime or recess unless they have WRITTEN PERMISSION FROM PARENTS, or they go home on a regular basis for lunch.
A few of our students have been diagnosed with life threatening allergies and/or serious medical conditions. If your son/daughter is in a classroom with a child who has a fragile condition, necessary safety precautions will be implemented.
Please Note: Glenrosa Elementary is a designated PEANUT/NUT AWARE school. Helpful suggestions for peanut free lunches and snacks are readily available on the internet.
The School Board’s Medical Treatment Policy is as follows:
           Pupils may not take any non-prescription drugs at school.
           Pupils may take prescription drugs at school after the parent/guardian has completed and returned to the school Form 5710(1) that includes the doctor’s written approval. Forms are available at the school office.
           Any prescribed medication must then be provided in a childproof container carrying the proper prescription label.
           Medications are kept in the office while school is in session and taken home at the end of each school year.
For more information, please contact our school secretary.
This program is in effect to ensure the safe arrival of students at school.   Parents are asked to phone the school at 250-870-5142, prior to 8:45 a.m. to report a student’s absence.  Unreported absences will be followed up with a phone call to the home or work of the child’s parent/guardian or other listed numbers if a student does not arrive at school on time.  Your assistance by calling the school as soon as possible, is greatly appreciated.
With so many pedestrians, bikes and cars entering the school parking lot, we request that parents and caregivers park in the UPPER lot only. Please DO NOT drive or park in the staff lot near the building or outside the gates at the entrance / exit. Also, to avoid congestion backing up onto Webber Road, we ask your cooperation in NOT making left hand turns between 8:15-8:30 and 2:30-2:45. This will alleviate congestion and ensure greater safety for all.
The use of the school telephone is RESTRICTED to school business. Students are permitted to use the telephone to inform parents of illness, forgotten materials, special extracurricular functions, or any other URGENT matter. Permission slips are granted by the classroom teacher. Unfortunately we cannot allow social calls. If parents find it necessary to inform their children of an URGENT matter, they may phone the school office and leave a message.
Students must have appropriate gym strip for P.E. classes – as communicated by their classroom teacher. All gym strip should be CLEARLY LABELLED with the student’s name. Students must have an appropriate bag for gym strip storage (drawstring/sport's bag, etc.) to be kept in the cloakrooms as we do not have lockers.
Items that are lost and then found again, are placed in the Lost & Found bin located in the short hallway which joins the two longer hallways.  Please check the bin regularly with your child for ‘lost’ items.  Items are displayed on a monthly basis and unclaimed items are then donated to a local charity. 
LIBRARY (Programs and Services - Library)
A. PERSONAL PROPERTIES:  We request lunch kits and all items of outer clothing be identified with the child's name (laundry marker, indelible felt pen, etc.) and that each child be encouraged to put his/her name on all school supplies.  Unlabeled boots and running shoes are often problematic as reconnecting them to their owner is usually difficult.
B.  SCHOOL PROPERTIES:  Students will be issued textbooks at no charge.  However, undue damage/loss of books will be charged to the student on a depreciated basis.  NOTE:  There also will be a charge for any lost/damaged library books.
C.  BICYCLES:  Bicycles must be securely locked to the bike racks - within the bike compound - with a lock supplied by individual families.  Helmets are mandatory.  Bicycles, skateboards and wheeled 'items', must be walked while on school property.
Co-curricular field trips are designed to complement classroom learning by providing educational experiences that will make classroom learning more meaningful. Central Okanagan School District buses are used whenever possible; however, with a limited field trip budget, teachers may organize parent drivers or public transit as a means of transportation. To transport students as a volunteer, a driver must have provided the school with the following applications and statements preferably well in advance of the field trip as the criminal record check process has changed and it takes longer as the applicant has to return their approved form to the school office AND then be added to the District approved list BEFORE being permitted to volunteer.  All forms are available at the school office:
1.                                      A criminal record check application (2 pieces of identification including one with a photo are required at the time of application). The process takes A LONG TIME, so please be sure to apply as soon as possible.
2.                                      A vehicle use statement signed by the register owner, lessee or renter of the vehicle to be used to transport students (the BC certificate of insurance confirming ownership or the rental lease agreement in applicable, and minimum $1,000,000 third party coverage at the time of application).
3.                                      A driver statement (a current driver’s license must be presented at the time of application).
New booster seat regulations as of July 2008, require children under the age of 9, unless they have reached the height of 145 cm tall and are at least 18 kg, to be in a booster seat at all times.  Due to this regulation, all Primary field trips will utilize bus transportation only.
Students must submit written consent of parent permission in order to participate in all organized field trips.  Failure to provide proper paperwork, will result in the student remaining at the school, in a supervised setting, with an educational plan provided by their classroom teacher.
PARENT VOLUNTEERS (Parents - Volunteering)
CODE OF CONDUCT (About Our School - Code Of Conduct)
Many students are at school for the entire noon hour including lunch eating time. Students are expected to maintain appropriate common sense behaviour, especially during the lunch eating time. For any students who choose not to comply with reasonable expectations, parents may be asked to make alternate noon hour arrangements.
STUDENT SUPPORT SERVICES (Programs and Services - Student Support Services)
The Hospital Homebound program is for students absent for 10 days or longer because of physical (ie. injury, disease, surgery, etc.), emotional, or social causes.  This program allows students to study at home and a Hospital Homebound teacher may be accessed for educational support.  Referral is made by the school to Student Support Services.  For further information, please contact the Principal.
FUN LUNCH PROGRAM (Parents - Fun Lunch)